1. All Athletics fundraising activities, including events (e.g., golf tournament) and solicitations must be approved in advance by the Director of Athletics. As deemed appropriate, some of these will be coordinated/assisted by the Director of Development for Athletics. Prior to these activities, coaches need to meet with the Director of Development for Athletics and Associate Director of Athletics, Business & External Affairs.
2. The appropriate vehicle for acquiring approval for most activities is the "Application to Conduct Athletics Revenue Events/Activities (Clinics, Lessons, Leagues, Seminars) " form.
This form goes initially to the Associate Director of Athletics, Internal Affairs & SWA. Revenue from such events will be deposited into fundraising accounts for the respective sports. An administrative fee will apply. These activities/events must be conducted in accordance with approved University audit procedures. Questions regarding this should be directed to the Associate Director of Athletics, Business & External Affairs. Any activities/events conducted in violation of University audit procedures will be considered a serious breach of Athletics polices and procedures.
See "Facilities/Events", "Fundraising Events" for further information.
3. All individual/group fundraising solicitations are the responsibility of the Director of Athletics and the Director for Development for Athletics. No related activities may be initiated without the approval of these individuals.
4. Any informational mailing (e. g. , Newsletter) will be charged to the program's supplemental funds and must be reviewed, before duplication and preparation for mailing, by either the Assistant Director, Media Relations or the Assistant Director, Marketing. Once the mailing is prepared, it is necessary to consult the Associate Director of Athletics, Business & External Affairs for mailing instructions to ensure appropriate charges.
5. All income from individual donations will go to the Gifts Processing Office for appropriate recording and acknowledgment. The donation will then be deposited into the alumni account for that program. Head coaches are notified of donor names and amounts and asked to sign an acknowledgment/thank you letter, which is created by the Director of Development for Athletics, for each contribution to specific sport programs.
6. The University of Delaware Athletics Fund is a Development Office initiative for the purpose of fundraising for Athletics. Questions should be directed to the Director of Athletics and/or the Director of Development for Athletics.
7. Athletics staff have received strong encouragement from the President to become involved in appropriate fundraising activities. Advance approval by the Director of Athletics is critical for a variety of reasons. Among them is the assurance that University policies regarding sale of merchandise, licensing/logo issues, concessions rights, etc. are not violated.
8. The Director of Development for Athletics is responsible for the development and coordination of the fundraising activities and strategies for the Intercollegiate Athletics Program, including:
a. identification, cultivation, solicitation and stewardship of donorsb. approval of fundraising activities proposed by members of the staff of the Intercollegiate Athletics Program in consultation with the Director of Athletics
c. staff responsibility for the University of Delaware Athletics Fund
d. preparation and mailing of coaches thank you letters for gifts received
1. Director of Development for Athletics - All
2. Director of Athletics - $500-$999 - All
e. preparation of presidential thank you letters for gifts of $2,500 or more to the Intercollegiate Athletics Program
1. University President - Development Office
f. preparation of thank you letters for gifts of $1,000-$2,499 to the Intercollegiate Athletics Program
1. Vice President of Development & Alumni Relations - Development Office
g. assistance with University-approved support organizations and their activities, e. g., Basketball Club
h. provision of information, mailing lists, and labels for donors and alumni, as requested.
i. provision of pertinent information for assignment of seats for basketball and football season ticket holders
j. assistance with marketing, promotional and advertising programs of the Intercollegiate Athletics Program, as requested by the Assistant Director, Marketing
k. attendance at meetings of the Board of Trustees, Athletics Visiting Committee and presentation of reports, as requested
l. participation on committees dealing with issues related to the Intercollegiate Athletics Program as appropriate and as requested.