1. Athletics equipment costing $5,000 or less may be purchased using the University purchasing card. Prior approval is required. (See "Purchasing" for appropriate procedures. )
2. Orders in excess of $5,000, or of any amount to vendors who do not accept the purchasing card, are initiated through the Athletics Business Office via an electronic Purchase Requisition. (See "Purchasing" for appropriate procedure. )
3. All equipment/uniforms bearing registered University marks must be purchased from a licensed vendor. (See "Purchasing").
4. Coaches are responsible for ensuring that sufficient funds exist for each requested purchase.
5. Athletics equipment will be issued to approved team members by Equipment Managers and/or coaches. All individual equipment must be returned on the second school day after the student-athlete returns to campus from the final scheduled event of the season. Any unreturned equipment will be billed to the student-athlete. A card file system, including signature of the student-athlete will be used to document issued equipment and will be supervised by the Equipment Managers.
6. Head coaches need to submit complete rosters to the Compliance Officer. The Equipment Managers will receive complete rosters of student-athletes on each team prior to the start of each season. These are to be updated as necessary by head coaches. No equipment will be issued to an individual who is not listed on the roster.
7. No equipment will be issued to student-athletes without documentation that they have successfully completed their Sports Medicine Clinic physical examination.
8. At least forty-eight hours advance notice to Equipment Managers is required to prepare for equipment/uniform issuance.
9. With advance written approval of the Director of Athletics, coaches may request permission to issue:
a. Expendable (defined as inventory that is deemed by the designated Equipment Cage personnel to be unusable for the following season) practice apparel to team members, andb. Approved Athletics apparel items to student-athletes who have completed their eligibility.
Specific items to be issued must be clearly indicated in the request to the Director.
Budgets will not increase to accommodate this.
10. All equipment checked out for summer use by individuals must be returned promptly when players return to school. If a student-athlete fails to return the equipment, he/she will be billed for its cost. Proof of a current athletic physical examination is required for issuance of summer equipment. (Just as for in-season issuance of equipment. )
11. The sale of any equipment must be approved and handled by the Associate Director of Athletics, Business & External Affairs. Care must be taken to adhere to NCAA regulations and University policies in this area. The sale of equipment by individual sport programs is not permitted.
12. All athletics apparel, including logos and lettering must conform to NCAA standards.
13. Optional safety equipment for student-athletes is typically provided to student-athletes only after it is duly approved, certified or recommended by the NCAA Committee on Competitive Safeguards and Medical Aspects of Sports or a comparable appropriate body. Such items would only be provided upon an explicit request by one or more student-athletes and then, only after review and approval by the Director of Athletics or his/her designee and the Director of Risk Management for the University. (Approved by AGB 12/8/05).